Privacy Policy


  1. Information that we may collect and process about you.

1.1 Information you provide by completing entry forms when registering to sell or information given when registering to bid on items in a sale. This information for example could be; name, address, postcode, telephone number(s), Email address, bank details.

1.2 We may keep a record of your details if you contact us.

  1. IP Addresses and Cookies

Please see separate policy

  1. Where we store your personal data

3.1 All information provided by you is stored on our secure servers or securely held in hard file form at our salerooms. Transaction data is encrypted for your safety.

  1. Uses of information

4.1 We will use your information to meet any commitments we make to you as agreed in contracts.

4.2 With your consent; provide you with information, products or services that you request from us or which we feel may interest you.

4.3 Notify you of changes of our services or company.

4.4 Analyse information about our users to identify their potential preferences.

4.5 Due to our legitimate business interest we will keep your details for as long as is necessary to provide the relevant services, maintain business records to satisfy tax, legal and other regulatory requirements, and protect and defend against potential legal claims.

  1. Information disclosure

At times we may need to disclose your personal information to persons in our company. This can be subsidiaries, holding companies, or other suppliers if involved in our business.

5.1 We may disclose your personal information to suppliers who require your information to complete work for the company (for example to distribute literature or carrier companies). They will not use your data for any other purpose and we will ensure these companies have a relevant privacy policy in place.

5.2 We will not disclose your personal data to any third party outside of the company for the purpose of direct marketing but we may, with your consent, provide you with information about goods/services at Mallams which we feel may be of interest to you.

  1. Your rights

6.1 Within the GDPR you have the following rights over your personal data the we hold:

6.1.1. The right to be informed of the data we hold about you.

6.1.2.The right to access information held about you free of charge. If you would like access to your personal information please contact the Mallams Data Officer, details at the end of this policy.

6.1.3.The right to rectify information held about you.

6.1.4.The right to ask Mallams to delete personal data held about you. To request deletion of personal data, please contact the Data Officer, details at the end of this policy. We will respond to your request for deletion one month from when the request is received.

6.1.5.The right to move your personal data from Mallams database/files to another location/company.

6.2 Our website may contain links to/from our partners and affiliates’ websites. If you follow a link to their sites, please note that these sites have their own privacy policy and that we do not accept any responsibility or liability for their policies. Please check these policies before you submit any personal data to these sites.

  1. Data Breaches

7.1 We will report all data breaches to the ICO within 5 working days of becoming aware of the breach, where feasible. If required we will also inform the individual(s) without undue delay. A record will be kept of all data breaches.

  1. Contacting us

Questions about this policy can be addressed to our Data Officer, Catherine Leach, on Email: